Learn the basics of how to insert and format a table in Microsoft Word 2007 onwards.

Transcription for: Taming Your Tables in Microsoft Word – Part 1: Table Basics

Hi, Lynette from Kits and Bits here.

Today we’re going to look at table basics in Microsoft Word

How to insert new tables, how to add or delete rows and much more.

I’m  using Office 365 but the functions that we’re using should be available in Office 2007 onwards.

So we have our document open. I’ve  just used my standard document template but you can try this in any existing document. The default Word settings will be the same.

The only thing that will look different is the colouring.

So to begin with, we go to the Insert tab and click on the Table drop down.

From here you have a few options.

You can insert a standard table with standard settings with the number of rows and columns that you need.

If for any reason you need a table with more than ten columns and eight rows, you can click Insert Table and enter the specific number of columns and rows you require.

You can also insert some pre-formatted tables using Quick tables. I’ll leave that for another video.

We’re going to start by inserting a simple 3 x 4 table.

As soon as we activate a table, the Table Tools tab appears and we have the Design and Layout tabs underneath that.

The Design tab focuses on the colouring of the cells and the borders and the Layout tab focuses on the settings of the table, columns, rows and cells such as size, margins distribution, position etc.

We’re just going to fill it with some dummy text at the moment so that you can see the changes as we do them.

You can very easily alter the number of columns using the Insert functions.

So I select B row and click Insert Above. The new row becomes the active row so if I now click Insert Below, we now have two new rows in between A row and B row.

The same applies to columns so if I select the numbers column and click Insert Left, then Insert Right, I get two columns between the letters and numbers columns.

I can select the new columns and rows and then click Delete Rows and Columns respectively.

Deleting, splitting and merging cells is a little bit trickier and you can mess your table up so I’ll cover this in a follow up video.

We can change the row height irrespective of the font or content size and you can change the alignment of entire tables, columns or rows using the alignment functions.

You can then change the look and feel using the Design tab.

You can change the cell shading or the border or you use a pre-defined format in the table styles.

You can then play around with the options to get the look that you want.

That’s all for this video. I hope you’ve got something out of it.

Take a look at my other videos to learn more about taming your tables.

If you like this tip you might like others that I share on my Youtube Channel so you can go there and subscribe or go to my website www.kitsandbit.com.au and sign up to my email newsletter

Okay, thanks. Seeya.

End of Transcription
N.B. This transcription has been edited for better readability, however, the general structure is the same as the video.


Have you been frustrated by Tables in Microsoft Word?  Did this help?

If so, I’d love to hear from you.


Lynette embodies an intrinsic ability to save business owners money by delivering back the all-elusive “spare” time so they can use it to do what they love. She puts these principles into practice in her own business – Kits and Bits. Lynette is an avid genealogist and tango dancer.

Lynette Delane

Tech Translator, Kits and Bits

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